Project Assistant

Assistance/Secretariat:   Ensure all assistance and secretarial activities for Team in Angola (Staff and Contracted) and other localization if necessary: -  Welcome and guide visitors  - Order offices supplies, stationeries and goodies  - Organize and follow up Company Site Representative (CSR) agenda and give her assistance for meeting organization   - Receive and dispatch information and incoming mail  - Keep updating file diffusion list and welcome booklet  - Provide first point of contact internally and for outside callers to the Project Team -  Filter and forward phone calls   Assist in the organization of the arrival of newcomers and demobilization (Badge, IT, Phone...)   Organize/treats missions logistics and inform travelers on local sanitary condition.    Treats and follow up in a timely manner expense statements of travelers   Organize and coordinate the update of the planning of absences (including SIR)/missions of the project personnel,   Keep informed and informs Team of matters related to the office building   Validation, follow up and archive, for Team- activity report (AR), expense notes (ERS), mission order (TOR), individual documents (passport, etc...), etc.   Preparation in coordination with Europe Assistants of Nomination Note - Interim Note for Europe Managers/Leaders.   Organization of internal team activities (cocktails, breakfast, Seminar, Team-Building, etc...).   Ensure the replacement of PBF Secretarial Team based in Europe during holidays and absence.